The post holder will be responsible for assisting in the general admin and provide assistance to the Materials management Team
The main duties and responsibilities will be:
1) To operate as part of a team of materials management across multiple sites
2) To ensure that requisitions are correct to current scheme of delegation and signatory detail.
3) Ensure that orders are placed via the computer systems in a timely manner to ensure no disruption to services
4) To record and produce performance statistics on a monthly basis for the clinical areas to review.
5) Develop and maintain relationships with key stakeholders including all Trust directorates and departments, other Trusts, NHS organisations and suppliers.
6) To advise nursing/medical staff regarding any issues on supply of medical/surgical/dressing that may affect patient care (i.e. manufacturing issues/ non-availability.) To enable temporary alternative selection.
7) To respond to general enquiries in a timely and courteous manner escalating any problems to the Deputy head of supply chain.
8) To provide a quality service to agreed stock levels and timetable and to resolve queries raised. Escalating where appropriate.
9) On receipt of stock (from NHS Supply Chain) or ‘non-stock’ goods (delivered in roll cages or tote boxes) into the relevant location. Unpack the roll cage or box, check contents against the delivery note annotating any discrepancies.
10) Prior to put away (unpacking and checking roll cage/ tote box) check expiry date of stock on the shelf and rotate stock to ensure new stock is put at the back.
11) Dispose of any cardboard waste by flat packing boxes and taking to waste disposal area.
12) Ensure that any discrepancies from NHS Supply Chain or other supplier (i.e. wrong items delivered/shortage/ goods missing or over delivered) are notified to NHS Supply Chain or the Supplier. If goods are being returned, obtain an ‘uplift’ number and collection date or obtain a credit note. Attach copy of the uplift note to the item, arrange for collection by receipts, and dispatch staff.
13) To assist in training new materials management assistants, by allowing them to mirror processes.
14) Sign the delivery notes and file under the ward/department transfer point (for audit purposes).
15) Visit the receipts and dispatch area weekly to ensure that all items for ‘return ‘have been collected, if not chase and obtain the uplift date.
16) The Post Holder will not be able to ‘authorise’ spend
17) To assist with development promoting and implementing effective supplies management information systems in line with Trust strategy.
18) Promote ‘materials management’ and good practice in inventory management to the whole trust by demonstration of the benefits.
19) To follow the Trust dress code policy.
20) To ensure that all mandatory training is kept up to date.
Standard keyboard skills required
The role does involve the post holder in a high level of physical / manual effort; and he/she may be stationed at a computer for around 35-40% of their working day.
Concentration required for effectively multi-tasking, analysing data, writing reports and working in a team based environment
The post holder must manage successfully under resource and time pressure
The post holder will be based in a clinical environment mainly with some daily office time for inputting orders.
Bank Partners is an employment agency/employment business (as defined by the Conduct of Employment Agencies and Employment Businesses Regulations 2003) and is acting on behalf of its client in relation to this vacancy.