About Us: Portsmouth Hospital is a leading healthcare provider, committed to delivering high-quality patient care. Our Microbiology Laboratory plays a crucial role in diagnosing and managing infectious diseases, and we are looking for a dedicated Administrative Assistant to join our dynamic team.
Job Summary: We are seeking a highly organized and motivated Band 4 Administrative Assistant to support the Microbiology Laboratory. The successful candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of the laboratory.
Key Responsibilities:
- Manage and maintain accurate records and databases.
- Uploading appraisals.
- Managing the failure of invoices within SBS.
- Handle telephone and email inquiries, providing excellent customer service.
- Assist with the preparation of reports, presentations, and correspondence.
- Maintain inventory and order supplies as needed.
- Support the laboratory team with administrative tasks and projects.
Qualifications and Experience:
- Previous administrative experience, preferably in a healthcare or laboratory setting.
- Experience in working with ESR/SBS.
- Previous administrative experience with managing invoices.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Attention to detail and accuracy in all tasks.
- Experience in managing orders and ordering supplies.
- Experience in uploading appraisals.
Desirable experience:
- Experience in minute taking is desired but not necessary.
Benefits:
- Competitive salary.
- Pick of shifts over agency work.
- Training of core skills via Bank Partners.
- Supportive and collaborative working environment.
Working Pattern:
- Fixed term contract of 3 months.
- Monday – Friday.
- 9am – 5pm.
Bank Partners is an employment agency/employment business (as defined by the Conduct of Employment Agencies and Employment Businesses Regulations 2003) and is acting on behalf of its client in relation to this vacancy.