1) Provide system level support to all three providers and ensure the vision of the EDC is met
2) Oversight of entire programme and alignment of work-streams and projects where required
3) Ensure engagement across all stakeholders – update and involve people continuously
Roles, responsibilities and tasks:
- Develop and maintain project plan and risk register (MS Project/Excel) and ensure timeframes are met
- Set up, schedule, and ensure papers are ready for meetings, e.g. steering group, delivery group, task and finish groups. Act as chair, co-chair or minute taker as required.
- Development of full provider business case; liaison with key stakeholders to ensure completion – e.g. finance.
- Central point of contact for all individual project work-streams –link up and coordinate individuals/teams /groups where required. Ensure the right people are round the table.
- Oversight and in-depth knowledge of each individual work-stream – the progress, the risks and the opportunities. Includes clinical model development, workforce, ICT, capital programme, contracts and finance.
- Provide regular updates on progress – both written and verbal presentations
- Manage revenue budget and ensure suppliers are paid
- Support development and implementation of communications plan, including weekly bulletin
- Schedule and attend regular meetings with teams across each provider site – including endoscopy, ultrasound, pathology, finance, HR – clinical and non-clinical staff. Ensure all stakeholders are on-board, understand the project and progress, and answer any questions as able.
- Develop, recruit to and lead patient advisory group, including planning and chairing bi-monthly meetings
- Attend patient engagement forums across NEL to update on progress – includes PEFs across BHR, RLH IBD patient forum, Whipps Cross patient forum
- Main point of contact for external patient engagement survey work (COGS)
- Involvement in capital development and support external project team – e.g. attend design team meetings and town planning meetings to give project overview, review architectural designs, hold workshops, review cost plan, ensure timeframes are met
- Run workshops for MDTs; e.g. to develop patient pathways/maps, to agree workforce numbers, to agree ICT requirements, etc.
- Take away actions from workshops and move forward at pace; e.g. develop detailed patient flows to support ICT and workforce workstreams
- Support recruitment of specialist project support as required, e.g. ICT, capital estates, patient engagement.
- Agree and develop action plan with results of patient engagement survey (due Sept 2019)
- Expand on patient engagement – to include wider range of patient forums, e.g. City and Hackney
- Co-ordinate and lead open events across NEL (as per communications plan)
- Implement actions on communications timeline, e.g. develop press release, plan launch, develop brand, etc.
- Draw up MoUs between providers
- Agree contractual arrangements between providers/commissioners and get sign off
- Develop and lead on action plan for recruiting the agreed workforce
- Support recruitment – e.g. developing job plans for consultant rotations, developing adverts/JDs, getting out to advert, ensure promoted, co-ordinate interviews, etc.
- Develop induction and training for newly recruited EDC staff
- Develop schedules under the employment license specific to the EDC
- Develop SOPs and business continuity plans
- Develop plans for research and training within the EDC
- Explore funding for MRI – to consider charity bids
- Agree and set up governance arrangements for the EDC from go-live; both internal and external (e.g. setting up the oversight committee, developing terms of reference, membership, etc.)
- Oversight and project management of entire ICT implementation (specific ICT PM required)
- Ensure all dependencies for go-live are managed and actioned by close of March 2019
- Key focus areas/proposed expertise required:
- Communications/engagement/fundraising – would propose this could be done by the generic PM
- Workforce – a dedicated person required to support the workforce element of the programme. There is a lot to do around this, as discussed at the workforce meeting on 11/07. To include research and training.
- Contracts, governance and MoU development – could be the generic PM working alongside specialists at the providers.
- ICT – needs a specialist for implementation; covered in the architecture report
Bank Partners is an employment agency/employment business (as defined by the Conduct of Employment Agencies and Employment Businesses Regulations 2003) and is acting on behalf of its client in relation to this vacancy.